Scheduling Activities

Getting Started

1. Click on the Act. Setup tab
2. Select a specific scheduling group from the "Schedule Group" option list
3. Choose the Current Week or a Base Week (your standard schedule)
4. Click on the day of the week you wish to start with
5. Enter the activity information in the grid below the calendar
6. Click on Copy a Day or Copy Week to move events from Base Week to Current Week
7. Add Calendar Pics (see link below)
8. Print calendar (see link below)

How to Enter Information

1. Date: Fills in automatically when you click on one of the days in the weekly calendar
2. Time: You can enter 10 am or 10:30 pm
3. Mins: This is approximate minutes (ex. 30, 60, 90, 120)
4. Sched. Type: You must choose from the option list (you can add to this list in the Setup tab)
5. Item: You can free-type in this field - the item is was actually shows up on the printed calendar
6. Location: Choose from the option list or type in a different location (not required)
7. Staff: Select from the staff listing (not required)
8. Group Size: Choose from the option list
9. Schedule Group: Auto-fills when you choose the schedule group at the top
10. Highlight: Click to put a check mark in the box if you wish to highlight a certain event

Benefits of creating a Base Week

You may find that creating a Base Week schedule first will save you time.  Once you have that in place, you can copy the events to the current week and add in your special events.

Copying a Day

1. Click on the Copy a Day button
2. Choose the day that you want to copy the activities from
3. Choose the day that you want to copy the activities to
4. Click on "ok"

Copying a Week

1. Click on the Copy Week button
2. Choose the week that you want to copy the activities from (could be your base week)
3. Choose the week that you want to copy the activities to
4. Click on "ok"